Abatement Project Documentation

Notifications to regulatory agencies shall be in compliance with the requirements listed in the notification requirements section of this page.

In accordance with the Construction and Professional Services Manual (CPSM), if asbestos-containing materials (ACM) are found, the Owner shall have a Virginia licensed or properly certified asbestos project designer in concert with the A/E prepare asbestos abatement project design specifications. This provides assurance that the work will be performed in accordance with state and federal requirements.

The written plan includes all work procedures that will be used in the repair, removal, and/or demolition of asbestos-containing material shall be submitted to the Owner for review and approval at least 10 working days in advance of the first project performed under the "Hazardous Material Abatement Services" contract. Plans may be pre-submitted to the contract review committee during the pre-bid process. Environmental Health & Safety shall review the plans and provide comments, as necessary, prior to the contract being awarded.

Within 45 days of completion of each asbestos abatement project, the contractor shall submit to the university (per the contract) a final report consisting of the following:

• Start and finish date of work performed.
• Location of work - building and room number.
• Copies of current licenses for contractor personnel on site:
  • Asbestos abatement contractor
  • Asbestos supervisor
  • Asbestos workers
  • Asbestos project monitor (if other than Division of Campus Planning, Infrastructure, and Facilities)
• Verification/copy of each asbestos worker's medical examination and respirator fit-test record. (No social security numbers).
• Type and quantities of asbestos-containing material removed.
• Copies of all state and federal notifications (if applicable) and permits pertaining to the particular project.
• Results of all employee exposure monitoring performed.
• Written log of filter change-out.
• Landfill documentation and waste manifests.
• Copies of Supervisor's Daily Log, including worker and visitor sign-in sheets (written legibly).
• Any other documentation pertinent to the project.
  • Safety Data Sheets
  • Respiratory Protection Program
  • Manufacturer's certifications on vacuums, ventilation equipment, and other equipment required to contain airborne fibers conform to ANSI Z.2-1979.

This documentation shall be retained with the project files (preferably electronically) and shall be made available to Environmental Health & Safety or regulatory authorities upon request.

Note: Documentation submitted shall identify the project number related to where the abatement occurred.